Contract and Policies

Stat Holidays |  Late Fee Policy |  Lock Down Procedures |  Inclusion Policy |  Extended Hours Policy |  Administration of Medication

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Stat Holidays:

The following is a list of designated days that a Dayhome may close. It is not a requirement that operators provide alternate care on designated holidays. If families need care on a statutory holiday, they should check with you as far in advance as possible.  If you choose to provide care, there may be an additional charge per child, for the day; payable directly to you.

Christmas Day (in lieu) December 26, 2022
Boxing Day (in lieu) December 27, 2022
New Year's Day (in lieu) January 2, 2023
Family Day February 20, 2023
Good Friday April 7, 2023
Easter Monday April 10, 2023
Victoria Day May 22, 2023
Canada Day (in lieu) July 3, 2023
Civic Holiday August 7, 2023
Labour Day September 4, 2023
Thanksgiving Day October 9, 2023
Christmas Day December 25, 2023
Boxing Day December 26, 2023


Late Fee Policy:

Hours of care are outlined in the family’s contract with the agency. If a family picks up their child(ren) late/after contracted hours, educators can charge a late fee. Child Development Dayhomes has a standard late fee of $1/minute/child.

At the Educator’s discretion the Educator can charge this late fee by clicking on the “late pickup” link and enter the number of minutes the child was picked up late.

Attendance records must be filled out accurately. Late fees are added to family’s fees withdrawn at the beginning of the next month.

If a family is consistently picking up their child(ren) late the educator and family need to discuss a change to the contract that reflects the new hours needed for child care. Educators and parents can fill out a change of services form and send to the agency.  

Lockdown Procedure for Dayhomes:

(PDF Download)

The Lockdown procedure must be implemented when you suspect or have been notified from emergency personnel/police, that there is a situation that may result in harm to the persons on the dayhome premises. This may include but is not limited to a potential shooting, a hostage incident or an unauthorized or suspicious person on the premises.

Step 1.  Lock all doors and windows; close all the blinds/curtains

Step 2.  Turn off all lights in the home

Step 3.  Gather all the children, move to a room/space without windows so you cannot be seen.

Step 4.  Take your phone and put it on silence, bring the travel first aid kit with the children’s medical consent cards     and emergency medication.

Step 5.  Call 911 if required

Step 6.  Keep children as calm or quiet as possible. Have quiet activities, snacks and water stored in the secure area you plan to use in the event of a lockdown. 

Step 7:  Remain indoors until you receive further instruction from emergency personnel/police.

Step 8.  Notify the agency as soon as lockdown procedure is over.

Step 9:  Parents/guardians must be notified once lockdown procedure is over. 

Inclusion Policy: (from parent handbook)

Our Mission is to provide “Peace of Mind” for Parents and Dayhome Educators

We strive to provide quality, inclusive childcare to families so they can have “peace of mind” while away at work or attending school. Child Development Dayhomes believes in community inclusion and in the belief that “we all belong”. All children have the right to high quality childcare. Child Development Dayhomes strives to provide a welcoming community where each member experiences the feeling and reality of belonging. It is our goal to support all children to participate in the program and to nurture each child's well being. Children are placed in an inclusive dayhome environment that honors the child’s need for interactive play with peers along with their special requirements. We pride ourselves in providing and advocating for inclusive childcare. 

Extended Hours Care Policy:

Children receiving extended hours care must be visited once every 6 months in a shift period. An individual monitoring plan is developed for each dayhome educator providing extended hour care, with minimum expectation that children are seen in extended care at least once every six months.

We have a 24 hour emergency line that is listed on our main number after hours.

Parents using extended hours are made aware that there is a limit to the monitoring that may be done for that dayhome educator or for that child. The educator will still be monitored regularly though the provider is only seen in a shift period every 6 months.

Dayhome educators are assessed on a case by case basis to evaluate their ability to provide extended hour care. Considerations are:

·         how the dayhome educator’s family will react to an extended hour placement,

·         adequate sleeping set-up (if applicable), etc

 No dayhome educator shall offer child care for a child for a period longer than 18 hours in any 24 hours without prior written notification to the agency.

 A provider offering child care to a child for a period longer than 18 hours in any 24 hours must provide that child with time for sleeping. In such cases, the dayhome educator must give each child his or her own bedding and sleeping accommodations that meet the child’s developmental needs. Male and female school-aged children must sleep in separate rooms.

 A dayhome educator offering extended care is required to provide the child with facilities for bathing or showering. Children must be bathed individually and supervised according to developmental needs.

Administration of Medication:

  1. All medication shall be in the original labeled container and be administered by the Educator according to directions on the label. All prescribed medication must be labeled with the physician's name, the child's name, the date of issue, pharmacy name and phone number and the physician's instructions for administration.
  2. All medications, including those requiring refrigeration, shall be stored in a locked container, inaccessible to children.
  3. All medications shall be received by the Educator directly from the parent(s)/guardian along with the Medication Report form completed by the family. Educators must record the administration of the medication on the Medication Report form and submit monthly to their consultant.
  4. Observe children carefully for allergic reactions after receiving medication.
  5. All medications must be returned to families when the authorized period has ended.
  6. The administration of over-the-counter medications, herbal remedies or non-prescription medication to children in Family Dayhomes is not permitted, unless there is written authorization from a physician. This authorization MUST include the physician's name and phone number, name of medication, dosage and times to be given.
  7. Parents must provide information about when medications were given to the child prior to arriving at the dayhome.
  8. Educators must wash their hands using warm water and soap before and after giving medication.
Standard 10D: Medical Conditions

Educators must consult with the parent about special handling of children with medical conditions. Educators may require special instruction or training from medical personnel on how to handle certain conditions or medical emergencies. Should a child require emergency medication, the educator must have on file a specialized medication form and/or Anaphylaxis Emergency Plan form stating how to administer the medication and the amount.

Standard 10E: Medication

When emergency medications are used to treat allergies, the educator must be able to recognize the allergy symptoms and know how and when to administer the medication. Emergency medications must be available for the child at all times, including outings. All medications must be locked up, excluding emergency medications (eg. EpiPen) that must be stored in a place inaccessible to children. All medication forms must be submitted to the agency office within 5 working days of the last working day of the previous month.